We now require an Aerial/Site Plan for all Permitting record types, including single-family homes, to help validate the location of your improvements. This ensures our intake and review staff approve permits for the correct property and assists inspectors in the field with locating the improvements for their inspections. 

If your property has multiple structures, highlighting the improvement location on your aerial/site plan will prevent confusion and processing delays.

The cover sheet we are requesting is Form R405, which is a Florida Building Code, Energy Conservation form used to demonstrate compliance with the Residential Performance Method for building energy efficiency. This form contains details about the project, building specifications, design features, HVAC systems, and an energy analysis summary. It must be signed and include a passing result for approval.

🚨 Important: This requirement only applies to residential record types. We previously required this form for both residential and commercial projects, but the requirement for commercial record types has been removed to eliminate confusion.

Our team is currently migrating documents from the old system to the new application, but this process is taking more time than anticipated, and we do not yet have an estimated completion date. We appreciate your patience as we diligently work to ensure all records are properly transferred. 

If you need documents urgently for inspections, closings, or other deadlines, please submit a request using the form on our website, and we will do our best to provide them as quickly as possible.

When uploading documents, you must select the correct category from the dropdown list to ensure smooth processing.

🚨 Avoid uploading the same document multiple times under different categories, as this causes duplication in the system, delays processing, and creates confusion for intake staff. If you're unsure about the correct categorization, please use the request form on our website for assistance or additional training. You can also watch our training video, which provides step-by-step guidance.

If you realize that you submitted incorrect documents or plans, you may upload additional documents through the Attachments tab in your record—as long as the record status is not "In Review."

🚨 Important: While you cannot delete previously submitted documents, uploading a new version of the required document under the same category may create duplicates, requiring additional cleanup. However, submitting the correct documents ensures that your application can be properly reviewed, avoiding rejection or delays in processing.

If you need guidance on submitting corrections, please use the request form on our website or refer to the available training materials.

We’ve updated our process for revisions, amendments, and minor changes (known as "child" records). Previously, customers would upload forms and documents to the parent record, but now you must create the child record yourself in the portal.