References

​References for Subrecipients of Lee County's American Rescue Plan Act (ARPA): Coronavirus State and Local Fiscal Recovery Funds (CSLFRF)

If you are a subrecipient of ARPA funds from Lee County, as described in that agreement, all of your expenditures must follow federal procurement rules.  

For purchases made with federal funds the dollar thresholds to determine the three levels of Procurement are below: micropurchases, small purchases and competitive purchases. 

The Lee County team is here to answer your questions and provide guidance as needed.  We all want to ensure compliant spending with these funds. Contact: performance@leegov.com

Statement 

When procuring property and services under a Federal award, the subrecipients will follow the procurement standards as outlined in the 2 CFR Part 200.318 through 2 CFR Part 200.327 and its Appendix II provisions, as well as any the lowest common standard which also includes Lee County's thresholds. Such standards are outlined in Exhibit 1 below and are current as the published date listed thereon. Amendments made by the federal government to the regulations and standards of the 2 CFR Part 200.318 through 2 CFR Part 200.327 and its Appendix II provisions shall be automatically incorporated herein.


Training Manual (Ernst & Young Presented 8/18/2022)

ARPA Subrecipient Training Maunal


Method of Procurement - Federal Thresholds + Lee County Standard

​Mirco-Purchase
​Amount < $10,000
​Multiple sources for price are reviewed
​Small Purchases
​Amount over $10,000 and < $100,000
​Complete & Adequate Specification or Description
Three or more quotes available
​Outreach to obtain quotes from Minority and Women Business Enterprises (MBE, WBE) 
Competitive Purchases - ​Invitation to Bid
​Amounts over $100,000
​Complete & Adequate Specification or Description
​Selection can be made on the basis of price alone
​Firm fixed price contract is used
​No discussion with bidders required after the receipt of bids

Note: Federal Funds do not allow for a local vendor preference to be part of the selection decision criteria.

References

TypeUse SHIFT+ENTER to open the menu (new window).
  
NameUse SHIFT+ENTER to open the menu (new window).
  
Description
Procurement Decision Matrix.pdf
  
Descriptions of federal thresholds.
EXHIBIT 1 - Federal Procurement Standards Under 2 CFR Part 200 and Appendix II.pdf
  
This document will be provided to vendors when requesting price quotes.
FEDERAL FILE CHECKLIST.pdf
  
Table used to determine documentation required for each threshold level.
ARPA Procurement History.pdf
  
Use to document the background for all purchases from a vendor over $10,000.
ARPA Fair and Reasonable Price Determination.pdf
  
Use for all purchase thresholds to document multiple sources were considered.
ICE Analysis.pdf
  
Best practice, should be completed for all purchases as a starting point to determine Fair and Reasonable pricing, etc.
Price Analysis.pdf
  
A price analysis is used for procurements over $100,000.
SAMPLE Formal BID Standard.pdf
  
Competitive proposals are required for procurements over $100,000. This is a sample formal bid standard that can be edited for use.  (Please contact us if you would like the WORD doc
Single-Sole Source Form.pdf
  
Documentation for qualified single/sole source procurements.
Immigration Law Affidavit E-Verify.pdf
  
E-verify only applies to vendors and contractors for construction and services. No it does not apply to commodities.
Affidavit Suspension and Debarment Updated.pdf
  
Required by vendors for procurements over $25,000
FORM - CERTIFICATION REGARDING LOBBYING.pdf
  
Certification Regarding Lobbying to be completed by vendors for procurements over $100,000.
Affidavit Form LLL - Disclosure of Lobbying Activities - SFLLL_1_2-V1.2.pdf
  
Disclosure of Lobbying Activities is to be completed by vendors for procurements over $100,000.

Communications

Procurement Thresholds Memo 5/11/2022


Links 

Uniform Guidance - Procurement Standards: 2 CFR 200.318 - 200.327

Vendor Outreach

State of Florida website for Women and Minority Owned Businesses: 
OSD (myflorida.com)

Disadvantage Business Enterprise 
https://fdotxwp02.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/CustomSearch.aspx

Vendor Check (Suspension or Debarement)

Federal - SAM.gov | Exclusions
State of Florida  - Suspended Vendor List


Contact: performance@leegov.com 
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